Enterprise File Sharing

Enterprise file sharing is a critical component of any successful organization. Without it, teams and departments would be unable to collaborate, share information, and access essential documents from anywhere in the world. But what exactly is enterprise file sharing and why is it so important? In this comprehensive guide, we’ll explain what enterprise file sharing is, discuss the benefits of using it, and provide tips on how to get started.

Enterprise File Sharing

 

What is Enterprise File Sharing?

 

Enterprise file sharing is the process of securely sharing files and documents with other members of an organization. It allows different departments to collaborate on projects, exchange ideas, and access documents from any location. It can be done internally, through an organization’s private network, or externally, through a cloud-based platform.

 

Benefits of Enterprise File Sharing

 

There are many benefits of enterprise file sharing, including:

 

  1. Increased productivity: By allowing teams to access documents from anywhere, enterprise file sharing increases employee productivity and collaboration.

 

  1. Reduced costs: By eliminating the need for physical storage, enterprise file sharing reduces the costs associated with maintaining file servers and other hardware.

 

  1. Improved security: Through the use of encryption, enterprise file sharing ensures that documents are kept secure and confidential.

 

  1. Mobility: With cloud-based enterprise file sharing, teams can access documents from anywhere in the world, enabling them to work more efficiently.

 

How to Get Started with Enterprise File Sharing

 

If you’re ready to get started with enterprise file sharing, there are a few steps you’ll need to take:

 

  1. Choose a platform: To begin, you’ll need to choose an enterprise file sharing platform. Do your research to find one that meets your organization’s needs.

 

  1. Set up accounts: Once you’ve chosen a platform, you’ll need to create accounts for all of your organization’s members.

 

  1. Upload files: Once the accounts are set up, it’s time to start uploading files to the platform.

 

  1. Set permissions: Before anyone can access files, you’ll need to set up permissions to ensure that only authorized users can view and edit documents.

 

  1. Monitor usage: To ensure that your organization’s data is secure, you should regularly monitor usage and activity.

 

As you can see, enterprise file sharing is an incredibly useful tool for any organization. By following the steps outlined above, you can easily get started with enterprise file sharing and reap the many benefits it has to offer.

The Cloud and File Sharing

5 Benefits of the Cloud for File Sharing

January MyWorkDrive Newsletter 2023

MyWorkDrive 2022 Year in Review and 2023 Road Map

2022 was a great year for MyWorkDrive. We were honored to add numerous customers across all sectors including highly renowned Educational institutions, Governments and Enterprise businesses. This has enabled us to expand our team and continue to invest in new features and security technologies for use by our customers. Some of the major highlights in for 2022 include:

MyWorkDrive Server & Web Client

  • Device Approval for Mobile and Mapped Drive Clients
  • Server Health Dashboard
  • Delegated Guest User Sharing
  • Publishing Logs to Syslog server
  • Clustering of Office Locks
  • Sessions Management

Windows & MacOS Clients

  • Performance Improvements to directory browsing and file opening/saving.
  • Speed improvements in file saving, particularly in high volume environments
  • DLP Mapped Drive Installer Options
  • Native file system driver for the macOS Client

MyWorkDrive 2023 Roadmap

Look forward to the following new major features in preview soon:

  • External Public Link Sharing
  • OneDrive Storage Drive Mounting
  • SharePoint Site Drive Mounting

Watch a preview of these new features highlighted in our recent webinar here.

MyWorkDrive was founded around the core value that organizations should have the option to retain ownership and control of their files, whether they are stored online or locally and should not be forced to migrate, convert, or store them in proprietary cloud storage providers requiring vendor lock-in just to experience the benefits of secure online access or collaboration.

Further to that core value, look forward to additional cloud storage options starting with Azure blob storage and Azure file shares. Expanding on that, look forward to alternative authentication options starting with Azure AD (no Active Directory needed).

MyWorkDrive 6.3 Webinar and Demo

We recently demonstrated new features and enhancements in MyWorkDrive version 6.3 and a preview of features currently under development in 6.4.

  • External Public Link Sharing
  • OneDrive Storage Drive Mounting
  • SharePoint Site Drive Mounting

View the Webinar using this link:

Webinar Video

December MyWorkDrive Newsletter 2022

Secure your file sharing over HTTPS

In the wake of ransomware attacks and other threats, businesses, governments and schools are under the constant threat. Legacy remote access mechanisms such as VPN are no longer sufficient to protect files from encryption, theft, data leaks and ransomware.

Unfortunately, migrating files to cloud services as alternative has not proven to be the magic bullet for improving security and controlling costs. Cloud – like any other source of compute and storage resources – tends to sprawl, can be mismanaged and requires vendor lock-in by cloud sync and share vendors that store files in proprietary cloud storage.

The alternative, utilizing VPN software to connect to work resources, is that end users are creating an open tunnel between their home and corporate networks. This provides malware lateral access to numerous network ports across the network. Many companies are looking for a way to lock down their networks to prevent SMB file share access.

According to Gartner, by 2025, 70% of Enterprises will phase out most of their remote access VPN solutions in favor of Zero Trust Network Access (ZTNA).

This is where MyWorkDrive can help. MyWorkDrive provides secure remote access to files and file shares without having to use VPNs, manage SQL databases, or migrating files to proprietary cloud storage.

MyWorkDrive multiplexes control and data over a single https connection from client to server which is simple for firewalls to manage and scan for security vulnerabilities.

In addition to Zero Trust Security MyWorkDrive adds these additional Security Features:

MyWorkDrive Webinar and Demo

Register to join our resident experts on Thursday, December 8th, 2022 9:00 AM PST where we will demonstrate new features and enhancements in MyWorkDrive version 6.3 and a preview of features currently under development in 6.4.

  • External Public Link Sharing
  • OneDrive Storage Drive Mounting
  • SharePoint Site Drive Mounting

Register using this link:

Webinar Registration

Can’t make that time? Register anyway and we’ll send you the recording.

Map a network drive on macOS remotely using MyWorkDrive

Did you know MyWorkDrive has a native mapped network drive client for macOS?

macOS users can enjoy the same easy-to-use, full featured experience as Windows users with the MyWorkDrive mapped network drive client for macOS. Complete remote file share access natively in Finder without needing to install a complicated VPN, or being stuck using a web client while connecting over a secure https connection.

The MyWorkDrive macOS network drive client runs as an application on macOS and maps network drives on macs directly in Finder, as if the computer were locally on the network. Once installed, Users can browse/copy/drag/drop/edit/delete and create files on their available network shares as if they were in the office! Learn More & Download.

Map a network drive on macOS remotely using MyWorkDrive

Did you know MyWorkDrive has a native mapped network drive client for macOS?

macOS users can enjoy the same easy-to-use, full featured experience as Windows users with the MyWorkDrive mapped network drive client for macOS. Complete remote file share access natively in Finder without needing to install a complicated VPN, or being stuck using a web client while connecting over a secure https connection.

The MyWorkDrive macOS network drive client runs as an application on macOS and maps network drives on macs directly in Finder, as if the computer were locally on the network. Once installed, Users can browse/copy/drag/drop/edit/delete and create files on their available network shares as if they were in the office!

Key Features include

  • Simple installation
  • No 3rd party drivers needed (Fuse)
  • Native finder interface

  • Map at Startup
  • Support for SSO Login
  • Duo and Authenticator MultiFactor Authentication support

  • Office Online Editing integration
  • Bulk Uploader
  • User activity logging

 

Along with all our security features like:

  • Data leak protected shares
  • File size limits
  • File type limits
  • Device Approval
  • Timeout threshold
  • And more.

Like our other clients, the macOS client is easy to install – users can download, install and map a network drive on macOS without an IT assistance. Administrators can push out an install from their favorite MDM to enrolled devices, and we support a configuration file for preconfiguring common settings (server url, map at startup, etc)

But what about the new Apple Silicon processors? Does it work with those?

We introduced support for the M1 processor before macBooks and Minis were officially released. We are Apple developers and were part of the Apple Silicon preview, ready to go from day 1.

While the macOS client works best on Big Sur 11.6 and later, we offer installers compatible with El Capitan and later. And with our limited function MWD Window, the client will work as far back as Mountain Lion

With the latest 6.3 release, the macOS client uses native macOS File Provider, and no longer requires 3rd party file system drivers like macFuse. Gone are the days of installing and maintaining a separate file system driver, or the complication of the recovery mode and kernel driver enabling the M1 processors introduced. 6.3 and later macOS clients don’t require any of that, simply install and go to work!

Ok, but does it really work?

We built the map network drive for macOS client knowing we needed a fast, stable, reliable File Share Remote Access solution for our team. We have a liberal work-from-home policy, with staff from every discipline regularly working remotely.

The client wasn’t written by Windows developers who don’t understand macOS, or some 3rd party who doesn’t even use the software. We’re Apple developers. Our macOS and iOS clients are made by developers on our team, who work in and on Apple products. But it doesn’t stop there, we have macOS users throughout the organization, from QA/Support to the executive leadership team.

Limitations like maximum file size, compatibility with select file types, poor performance, or poor reliability simply wouldn’t work for us. Our team needs fast, reliable, collaborative access to Office documents and spreadsheets, Marketing Presentations, PDFs, Images, etc, in order to be able to conduct business. Just like our customers.

 

If you’re already a MyWorkDrive customer, your macOS users can get started today by downloading the client from our clients page. and mapping network drives on their mac.

If you’re not yet a MyWorkDrive customer and want to try out MyWorkDrive for your macOS users, you can get started with a 15 day free trial on a VM on prem, or in the cloud with our images in the Azure or AWS image stores (its free!)

 

For questions about the macOS client, reach out to us on our help desk or email support@myworkdrive.com

 

 

 

 

Join MyWorkDrive at The Western Australian Technical Support in Schools Association (WATSSA)

We are excited to be a sponsor of the The West Australian Technical Support in Schools Association (WATSSA) ICT in Education Conference being held on November 23rd and 24th. This event will consist of Technical, ICT Leadership discussions and will feature software solution sponsors. MyWorkDrive will be presenting our solution along with other presenters on topics such as Software Development, Wireless and Networking, Remote Access and Office 365

Join our team in person at this important event at Crown Perth, Great Eastern Hwy, Burswood WA 6100, Australia. We are excited to sponsor a powerful series of sessions that provide inspiration, participation, education, and thought-provocation in education technology!

We look forward to showcasing our MyWorkDrive file share remote access software in use by educational institutions worldwide.

10 Reasons why SharePoint is not a File Server

sharepoint file server

Many companies have or are considering migrating Windows File Shares to Office 365. SharePoint Online is included with most subscriptions for free. Often, IT professionals are asked to evaluate moving their company file servers to SharePoint Online. While SharePoint is great for collaborating on documents with teams inside or outside of the company, can it completely replace an on-premise file server for larger firms and be used as a file share alternative?

Here’s the list of the top 10 reasons we compiled on why SharePoint is not a file file server:

 

  1. Speed – Nothing can beat the speed of local network file server access. While Internet speeds are measured in Megabits, local network speeds are measured in Megabytes. A local network connection is at least 10 times faster than any Internet connection. For example, a fast 100 Mbp/s home Internet connection only equates to 12.2 MB/S. In the office, networks are typically 1GB – a whopping 125 MB/s!! For large files access, nothing beats a local area network connection.

 

  1. Simplicity – Users are trained to easily grab their files from a mapped drive. With SharePoint, files are stored in libraries that are accessed using a web-based interface or from within apps only. The interface looks nothing like Windows File Explorer. While there are 3rd party tools to that can map SharePoint drive letters, they are slow, require additional administration and they do not support Two Factor Authentication.

 

  1. Storage Capacities – Even the smallest companies have easily terabytes of data. SharePoint Online has a 1TB limit on each library, a 5000 item display limit, a 15GB file size limit and a maximum 100,000 file sync limit. Even if you did store this much data, or files this large, accessing them over the Internet may be unworkable (see Reason #1).

 

  1. Migration – Migrating to SharePoint from legacy file shares takes careful planning. All permissions must be manually recreated on the SharePoint sites along with equivalent folder structures. File names on local shares allow special characters that are not allowed in SharePoint (#%&) that must all be renamed before migrating them.

 

  1. Backups and Disaster Recovery – With traditional file shares, they can easily be replicated to multiple sites, backed up and archived for compliance going back many years. With SharePoint, restoring old data involves multiple databases and entire SharePoint farms that may be no longer supported. SharePoint Online only keeps the latest 90 days of deleted files – backups requires additional 3rd party subscription services that charge for ongoing backups and retrieval.

 

  1. Total Cost of Ownership (TCO) – Sharing files using traditional file shares can be deployed to users in minutes or made available using VPN or SSL VPN products like MyWorkDrive.com with a simple File Explorer-type web page. With SharePoint Online deployments are complex, data is scattered across libraries and scripting tools and services come with high price tags. Users must also be trained on how to share and access data. This all leads to additional IT support, training and SharePoint migration costs.

 

  1. Ownership of Data – Many firms have compliance regulations preventing them from moving files to the Cloud or legal concerns as to who has access to their company data. Moving data to Sharepoint Online requires careful compliance and legal review. The process grows more complicated when migrating organizations with highly sensitive data, such as government agencies, with a host of stringent compliance regulations to meet. Organizations will want to think carefully about the implications of moving files to vendors proprietary format or cloud platform;

 

  1. Open Storage – Once files are migrated to cloud storage the NTFS Metadata is lost and they are stored in a proprietary format. What happens if the organization wishes to move to another vendor or back to file shares?

 

  1. File Locking – Databases, Engineering CAD files and Accounting applications are designed to run locally at Gigabit speeds and have the ability to lock files in a multi-user network environment. These types of files cannot be stored or accessed using SharePoint.

 

  1. Archiving – Traditional file shares can be easily encrypted and stored offsite indefinitely, then easily restored at any time in the future regardless of any technology changes. With SharePoint, entire systems must be restored, or with SharePoint Online additional archiving services must be purchased and paid for perpetually which store SharePoint into long-term archives leading to additional support and subscription costs.

 

Bottom line – SharePoint is not a file server, it’s a collaboration portal. Microsoft has a great support article here on this topic and they recently released updates for Azure File Shares at the 2019 Ignite Conference (see our earlier blog article here) which makes it clear Microsoft will be supporting File Servers for many years into the future.

With MyWorkDrive our customers get the best of both worlds, local file access and secure remote access with cloud featureslearn more..

Sign-up for a 15 Day Free Trial

Remote Work

What is Remote Work?

Remote Work Trends With the increase in remote work where people and businesses need to work remotely, how do they do it? Remote employees work either from home or outside of the traditional working environment, such as at an office or on a specific job site. It increases morale and encourages successful completion of tasks […]

Join MyWorkDrive at Bay Area Government Digital Summit

We are excited to be a sponsor of the Bay Area Government Digital Summit by Govtech on Aug 25, 2022. Join our team in person at this important event on Government Technology’s passion in promoting best practices and spurring innovation in the public sector – more important than ever in challenging times like these. We are excited to sponsor a powerful series of sessions that provide inspiration, participation, education, and thought-provocation in government technology!

Government Technology

We look forward to showcasing our MyWorkDrive file share remote access software in use by governments worldwide.

August MyWorkDrive Newsletter 2022

With Summer shifting into August vacations, it’s a great time to review Software and Server upgrades and take a look at some of the training videos that we have may have been putting off. We assembled resources that we hope you find valuable as you prepare for the busy fall season and that you can share with your users to empower them during their summer travels.

Have members of the IT Admin team that could use a walk through of MyWorkDrive? Been a while since you’ve set it up and want a refresher or personal demo of new features? Book a time & we’ll be happy to answer questions or provide an overview with one of our engineers.

Kind Regards,

MyWorkDrive Team

Server Setup & Optimization

A complete Server Setup guide and latest Video is here: Server Configuration Guide.

Quickly update your MyWorkDrive server to the latest version at any time (Upgrades are free!), our guide steps you through the process.

Deploying and Upgrading installed clients is easy with our scripted deployment options.

Most Popular Features

Edit and Collaborate in Office Online while keeping files local article and video clip.

Device Approval (newest feature since version 6.2)

Native Single Sign On. Setup and learn about Single Sign On options with ADFS or SAML providers.

User Video Resources to Share

Web File Manager: short demo video on how to use MyWorkDrive in the browser

Client Demo: watch here how to access MyWorkDrive from the Windows Client

Mac OS: how to use the native Client for MyWorkDrive on Mac systems

Mobile: Short presentation of the mobile app User Interface

July MyWorkDrive Newsletter 2022

Cloud File Storage

With the shift to hybrid work schedules, we are seeing a lot of customers looking to migrate file shares to cloud based storage. Unfortunately cloud storage providers have one goal in mind – to lock the customer into proprietary file systems – you can check files in but checking them out is a complex and costly endeavor. Unlike standards-based internet protocols; Cloud File Storage is proprietary and has no open database standard.

MyWorkDrive was founded around the core value that organizations should have the option to retain ownership and control of their files, whether they are stored online or locally, in standard NTFS file formats. We believe organizations should not be forced to migrate, convert or store them in proprietary cloud storage file formats requiring vendor lock-in just to experience the benefits of secure online collaboration and file sharing.

While Small Business might be just fine with Cloud Storage/Sync N Share vendors, Larger Enterprises, Governments, Education and Health Care providers are rightfully concerned about security, data sovereignty and vendor lock-in.

MyWorkDrive’s secure remote access to cloud file storage utilizes standards-based SMB file shares for its storage. This is made possible by our server software, which provides a secure tunnel for access to local and cloud storage remotely and in Office Online while continuously saving any changes back to the customers own new or existing file shares. Customers can store files on any SMB File Share including our vendor partners – Azure File Shares, AWS FSX, MorroData, NetApp or Nasuni – while retaining control and flexibility.

Coming soon in version 6.3

The team at MyWorkDrive is working hard to complete our latest new features and updates. We expect version 6.3 to be release to preview by mid-July. Features include:

Native file system driver for the macOS Client

We are working on comprehensive rewrite of the macOS mapped drive client that utilizes macOS file provider instead of the 3rd party Fuse file system driver. File provider installation will remove the requirement for Fuse and the need to use recovery mode during setup on Apple Silicon (M1/M2) based macs.

Health Dashboard

Our new health dashboard will provide feedback on critical services, memory and server readiness with repair recommendations and automated fix tools.

Delegated Guest User Sharing

With this enhancement we will provide the ability to delegate management and creation of external guest user invitations on guest shares from the Web Browser Client to non-it staff.

Publishing Logs to Syslog servers

Our log files have always been published to be machine readable, and many clients have used log aggregators to pull the logfiles into their SEIM, but with 6.3 we’re making it easier by publishing the logs using standard protocols via TCP or UDP.

Clustering of Office Locks

Enterprises running MyWorkDrive in clusters will have the option of allowing coediting of Office files across multiple MyWorkDrive Servers.

Sessions Management

Enhanced management of user sessions with reporting and termination options.

June MyWorkDrive Newsletter 2022

Secure File Share Remote Access

With the shift to full time “Work from home” strategies leading employees to work from home, public coffee shops and insecure tourist destinations, the need for secure mapped network drive access to Windows File Shares has increased ten fold.

Where IT used to provide remote access as a convenience to a few executives while traveling, or key staff while on vacation – its now become a huge burden for staff to manage corporate PC’s remotely, secure internal networks and train users on how to use VPN.

MyWorkDrive alleviates these security and support concerns with our flexible client options that mean options like no remote installs, allowing users to Map Network Drives, and even working from their phone.

The MyWorkDrive map network drive client allows employees to have the same user experience that they previously only had when working in the office or connecting from to VPN from a Corporate PC. With local drive letters that natively present files and folders in Windows explorer and operate as if the data was all on the workstation, users can drag and drop, double click to open, or save as to a MyWorkDrive share. Files are securely stored on company file share, without the worry about files being out of sync or orphaned on remote machines.

In addition to alleviating the IT help desk from supporting VPN and end user PC’s, the MyWorkDrive map network drive client improves security – Only port 443/HTTPS is opened to your MyWorkDrive Server with no direct VPN or lateral access to your internal network or file shares. Additionally, you can layer on additional security features and compliance enhancements including:

Device Approval

In MyWorkDrive 6.2, we introduced device approval where administrators can control what devices are allowed to connect to MyWorkDrive Servers. Features include the ability to monitor usage, last login, and operating system details for all connecting clients.

Data Leak Prevention

Prevent data theft, loss of company data and ensure compliance – while still allowing viewing and editing of files and shares online. Now with added support in mapped drive clients and mobile clients.

All user file sharing access is secure, logged and searchable with watermarking and time stamps. File shares can also be locked down to prevent clipboard copying or printing within our encrypted viewer.

Alerting

Administrators can configure MyWorkDrive to provide alerts on suspicious activity. Get alerts on questionable activity like users uploading or downloading large numbers of files unnecessarily, malware acting on shares, or misconfigured backup/sync products.

Coming soon in version 6.3

The team at MyWorkDrive is looking forward to our latest new features to be released to 6.3 preview soon including:

Native file system driver for the macOS Client

We are working on comprehensive rewrite of the macOS mapped drive client that utilizes macOS file provider instead of the 3rd party Fuse file system driver. File provider installation will remove the requirement for Fuse and the need to use recovery mode during setup on Apple Silicon (M1/M2) based macs.

Health Dashboard

Our new health dashboard will provide feedback on critical services, memory and server readiness with repair recommendations and automated fix tools.

Delegated Guest User Sharing

With this enhancement we will provide the ability to delegate management and creation of external guest user invitations on guest shares from the Web Browser Client to non-it staff.

Publishing Logs to Syslog servers

Our log files have always been published to be machine readable, and many clients have used log aggregators to pull the logfiles into their SEIM, but with 6.3 we’re making it easier by publishing the logs using standard protocols via TCP or UDP.

Clustering of Office Locks

Enhanced management of user sessions and file locks will permit Enterprises running MyWorkDrive in clusters to enable coediting of Office files across multiple MyWorkDrive Servers.