Cloud File Sharing

Benefits and How It Works

Cloud file sharing has become a game-changer in the way we share and store data. It has gained immense popularity in recent years due to its ability to offer secure access to files from anywhere with an internet connection. In this article, we will explore what cloud file sharing is, its benefits, and how it works.

What is Cloud File Sharing?

Cloud file sharing is a method of storing and sharing data online. It enables users to store files in the cloud and access them from anywhere with an internet connection. Public web storage server providers like Dropbox, Google Drive, and OneDrive offer this service. In contrast to public cloud storage, companies might choose a private cloud storage option. When running a private cloud server, services are offered either over the Internet or a private internal network that are only available to a select set of users instead of the general public. This allows the company to keep their private data center or virtual server under their management and control only. MyWorkDrive combines both worlds and allows users to share files with others, collaborate on projects, and access their files from multiple devices, whether it be through a private or a public cloud storage service. Instantly deploy your own Windows Private Cloud with MyWorkDrive or integrate your existing public cloud connections like Dropbox, Google Drive, and OneDrive. Unlike services that require upload of your confidential company data, MyWorkDrive’s software leaves all shared files on your servers intact. MyWorkDrive doesn’t store any data nor passwords – everything remains under the company’s control on their own storage solutions.

Benefits of Cloud File Sharing

  • Easy Collaboration: Sharing files in the cloud makes it easy for users to collaborate on projects in real-time, from anywhere. Multiple users can access and work on the same file simultaneously, which eliminates the need to email files back and forth.
  • Accessibility: Enables users to access their files from anywhere with an internet connection. Users can work from home, on the go, or from a different device. This makes it easy to stay productive while on the move.
  • Secure Storage: Provide secure storage for files, protecting them from loss, file corruption or theft. This is particularly crucial for businesses and individuals who need to store sensitive information. Cloud storage providers use encryption to protect files from unauthorized access.
  • Cost-Effective: Cloud based file sharing is often more cost-effective than traditional storage methods for smaller companies. Users can pay for only the storage they need and avoid the cost of purchasing and maintaining physical storage devices.

How Cloud Based File Sharing Works

Secure File sharing in the cloud works by storing files in a hosted service. Users can upload their files to a cloud storage provider like Dropbox, Google Drive, OneDrive or by enabling a corporate private cloud server. Once the files are uploaded or put on the private cloud, users can access them from anywhere with an internet connection. They can share the files with others by providing them with a link or giving them permission to access the files directly. Cloud based file sharing services typically use encryption to protect files from unauthorized access. A hybrid cloud is an environment that leverages both public and private clouds. Typically files migrated to public cloud are converted and stored in proprietary file formats locking customer into the vendor.

coud file sharing

Enterprises are searching for products that provide cloud type file sharing capabilities without vendor login using standardized file formats, metadata and permissioning. NetApp is a vendor long known for their NAS storage appliances that lists a number of cloud based file sharing services that can host files in the cloud – but retain them in NTFS formats – such as AWS FSX File Shares or Azure File Shares.

MyWorkDrive solves these issues with our portal software for Windows File Servers. With MyWorkDrive, a traditional File Server or NAS is immediately made available in the cloud. Users experience the cloud without compromising security or migrating files to cloud storage providers that require Vendor Lock-In. Enterprises can easily deploy MyWorkDrive’s file server sharing software to provide secure online cloud file access, while maintaining GDPR, HIPAA, and FINRA compliance.


Sharing files using cloud technologies has revolutionized the way we share and store data. It provides secure access to files from anywhere, making it easy to collaborate on projects, share files with others, and store data in the cloud. With its many benefits, including easy collaboration, accessibility from anywhere, secure storage, and cost-effectiveness, it’s easy to see why cloud based file sharing has become so popular. So, if you are looking for secure file shares, consider private or hybrid cloud based file sharing technologies as an option. In addition to the built in security of private cloud, MyWorkDrive adds extensive logging, data leak protection and two factor authentication to further protect company data.