Cloud Security Risks

Why File Syncing and Sharing Solutions are Broken

There has been a proliferation of data driven devices like tablets, smartphones, and laptops that has created an enormous demand for access to business files from anywhere at anytime. This is particularly troubling for businesses because it’s created a bit of a blind spot for IT departments.

Companies that care about maintaining control and visibility over company data may have a difficult time staying ahead of the issues with this demand for access to business data because of how widespread it is within the workplace. For businesses needing to provide remote access to file shares, there are numerous challenges that file sync and share solutions pose to businesses.

Data Proliferation

As data storage increases file syncing solutions quickly breakdown.  Files are synced across multiple machines at all company locations meaning bloated hard drives, sync errors and corrupted data that increases support and hardware costs.    For many firms with several terabytes of data it simply is not feasible or cost effective to utilize syncing solutions due to the large number of files and amount storage space required on each users PC.

The additional file syncing also puts a strain on existing internet connections as each file is synced up and down over the network to all user’s machines and devices.

Data Theft

The large majority of the problems stemming from consumer-grade file sync solutions is a simple lack of oversight.  Company  data is  synced to smartphones, tablets, and laptops on end user devices outside the control of IT.  This makes the theft of company data all the more easy to hackers, past employees or to those that would steal the end users’ device.

Business grade monitoring solutions exist but they require large monthly fees per device and oversight labor by internal IT to manage them.

Data Loss

What cloud syncing provider never tell you is no syncing solution is perfect.  Over time any business will tell you they have lost critical files during syncing.  There are numerous ways in which data can be lost using syncing solutions including: hard disk problems, disks that are not ready when the sync software runs, collisions with other users, antivirus software that quarantines files, disk scanning software (for example, backup software) that locks the sync software and makes it appear as if files are missing.

All of a sudden whatever document an end user is working on is lost, corrupted, or deleted from your company’s system altogether.

 

MyWorkDrive provides a solution that allows access to files either on premise or remotely when online, either through a mapped drive or the MyWorkDrive.com web browser client. What this means for any company looking for a simple solution for accessing files remotely is greater accountability, lower cost, and increased security and control over your business data.