Private Cloud

Why File Syncing and Sharing Solutions are Broken

There has been a proliferation of data driven devices like tablets, smartphones, and laptops that has created an enormous demand for access to business files from anywhere at anytime. This is particularly troubling for businesses because it’s created a bit of a blind spot for IT departments.

Companies that care about maintaining control and visibility over company data may have a difficult time staying ahead of the issues with this demand for access to business data because of how widespread it is within the workplace. For businesses needing to provide remote access to file shares, there are numerous challenges that file sync and share solutions pose to businesses.

Data Proliferation

As data storage increases file syncing solutions quickly breakdown.  Files are synced across multiple machines at all company locations meaning bloated hard drives, sync errors and corrupted data that increases support and hardware costs.    For many firms with several terabytes of data it simply is not feasible or cost effective to utilize syncing solutions due to the large number of files and amount storage space required on each users PC.

The additional file syncing also puts a strain on existing internet connections as each file is synced up and down over the network to all user’s machines and devices.

Data Theft

The large majority of the problems stemming from consumer-grade file sync solutions is a simple lack of oversight.  Company  data is  synced to smartphones, tablets, and laptops on end user devices outside the control of IT.  This makes the theft of company data all the more easy to hackers, past employees or to those that would steal the end users’ device.

Business grade monitoring solutions exist but they require large monthly fees per device and oversight labor by internal IT to manage them.

Data Loss

What cloud syncing provider never tell you is no syncing solution is perfect.  Over time any business will tell you they have lost critical files during syncing.  There are numerous ways in which data can be lost using syncing solutions including: hard disk problems, disks that are not ready when the sync software runs, collisions with other users, antivirus software that quarantines files, disk scanning software (for example, backup software) that locks the sync software and makes it appear as if files are missing.

All of a sudden whatever document an end user is working on is lost, corrupted, or deleted from your company’s system altogether.

 

MyWorkDrive provides a solution that allows access to files either on premise or remotely when online, either through a mapped drive or the MyWorkDrive.com web browser client. What this means for any company looking for a simple solution for accessing files remotely is greater accountability, lower cost, and increased security and control over your business data.

Mobile File Sharing

The Benefits of Secure Mobile File Sharing for Business

In the business world, it can be a balancing act when it comes to keeping costs down and investing in equipment to keep your company growing. Some businesses don’t even have enough cash flow when starting up to afford both staff and sufficient office space. The best option for keeping costs down while allowing for the expansion of the company is a secure mobile file sharing system such as MyWorkDrive. Mobile file access with a quality document management system allows business owners and employees to have access to files from their mobile device from remote locations. Here we discuss the benefits of mobile file sharing for business in depth.

 

Share Larger Files

There can be limits on how large files can be sent via email and instant messaging services. Some businesses must send documents that are longer than a couple of pages or images. Healthcare practices, law firms and retail businesses are a few examples of organizations who use paperwork, sound files or videos, which generally result in larger files. A quality file sharing service and document management system allows you to upload and exchange larger files without limitations on size.

 

Quicker Access

When you have mobile access to your company’s files, it is much faster to retrieve an important document or file. The system can be set up so that all business related files, data and information are entered into the system with each department networked together. This is also much faster than sifting through antiquated file cabinets or disorganized piles of paper on a colleague’s desk.

 

Less Space is Needed

With the old system of using file folder and cabinets, a lot of extra space was taken up in offices. This can also create clutter and a feeling of suffocation, which reduces productivity. When a business implements mobile file access software, all data, important documents and information are stored online. This significantly cuts down on the storage space needed in the office and it instantly becomes more organized, resulting in an overall more pleasant environment to work in.

 

Increased Work Flexibility

File sharing allows companies to offer incentives to their employees like working from home a few days a week. The boss can rest assured knowing that their workers will have access to everything they need. This also goes for those who travel for the job. The more incentives that a business can offer, the more chances they have of attracting talented individuals to the company.

 

Cut Costs

The most appealing reason that a business would use mobile file sharing is because of the amount of money they save. Since everything can be stored and sent electronically, there is no longer a huge budget for paper, ink and printers. They may be able to rent less office space if they can do away with bulky file cabinets that take up lots of space. The faster an employee is able to get to a document they need, the more time that is saved, which reduces downtime. In business, time is money. By having employees that can work remotely, it will also cut down on travel expenses for the company.

 

Contact us today if you have any questions about setting up a mobile file sharing system for your business!

Secure FileShare Access

Security Concerns and Benefits of Cloud File Sharing

Cloud computing has changed the way that businesses are using computers.. The cloud is ideal because it allows us to use our resources optimally while providing access to files from any location and any device. Unfortunately, many companies have not gotten on board using the cloud because of concerns over file sharing security. We want to discuss common file sharing security concerns in the cloud and how MyWorkDrive reduces risks of common cloud file sharing concerns:

File Sharing Security Concerns

The most common file sharing concern is security. When you see high profile companies and celebrities’ phones and computers hacked, you know the concern is real. Criminals and hackers have been able to infiltrate and steal sensitive and private information that can damage a company’s reputation and destroy the identities of those affected. There is always a concern that your confidential information will be stolen if it is stored in the cloud, which is why MyWorkDrive has been created. MyWorkDrive lets you connect your Windows File Server to the cloud so you have access to your files from anywhere, but they are not physically stored in the cloud.

File Sharing Security Measures

When choosing a file sharing service, you must find one that can keep files and data secure from prying eyes. Providers like MyWorkDrive take the necessary measures to keep your files safe and make it a top priority along with providing quality service. They provide end-to-end encryption with their extra security proxy layer. This ensures that your data will be shielded from hackers and only authorized data will be accessible. MyWorkDrive leaves all the data on a company’s servers intact and does not require that you upload your files. Instead, all of your data is stored on your own servers and we provide a secure portal for existing users to connect.

Benefits of Cloud File Sharing

Employee productivity increases with file sharing due to anywhere, anytime access to information and shared files immediately from any mobile device. Teamwork is also improved because access to data, sharing, revising, and editing can take place in real time, leading to improved collaboration. You can reduce the amount of time wasted trying to coordinate schedules for in-person meetings among employees when everyone has access to the same files from any location.

Contact us if you have any questions about file sharing security or you are ready to learn more about the MyWorkDrive solution to anywhere, anytime file access and one of our experts will be happy to assist you!

Hackers

5 Signs You’re the Victim of Hackers and What to Do About It

Has your privacy ever been invaded and shortly after, you have trouble trusting that it won’t happen again? If it hasn’t happened to you, you’re one of the lucky ones.

Unfortunately there are vicious hackers out there in the IT world, as we’ve seen recently with what could potentially be one of the largest breaches of data to the United States—affecting more than 4 million federal employees.

To make sure that this doesn’t happen to your information—keep an eye out for these signs of hacking:

1. Antivirus Messages We Would Like to Believe are Real

It’s commonplace to see those pesky anti-virus messages pop up on the computer screen. In fact, it seems almost inevitable and it usually happens when you’re doing something important. Unfortunately once you see the message, it may be too late even if you try your hardest to click the cancel button as soon as you see it.

2. Popups That You Can’t Escape

If you’re seeing frequent pop ups, it is a sure sign that you’ve been hacked. Not only are they annoying, but they can simultaneously hinder your system.

3. It May Not Be That You Changed Your Password and Forgot It This Time

If your password suddenly changes, and you know for a fact that you remember it, it’s a sign that you’ve been hacked. Whatever service the password was used for is now in the hands of the hacker—pretending to be you.

4. Is That You Moving the Mouse?

If your mouse suddenly starts making selections and choosing incorrect choices, a hacker is involved. It may happen after-hours, when the desktop has been out of use for a while, giving the hacker the ability to break into bank accounts or steal information.

5. Software Appears That You Didn’t Install

Worms will try and disguise themselves as real programs and install themselves on your computer. Sometimes programs will install themselves from another program that you installed after reading the legal agreement.

What Can You do to Protect Yourself from Hackers?

  • When logging into Wi-Fi in a public place, you are making yourself vulnerable to hackers. Also, be cautious of the websites you visit while logged into the public network.
  • Look for unwanted programs and toolbars that you didn’t install on your computer and delete them as soon as possible.
  • Run an antivirus scan on your computer if you feel like something just isn’t right.
  • Make your passwords complex and change them often. Making them complex involves using symbols, a mixture of upper and lower case letters and numbers.
  • Never click on links in e-mails that you don’t recognize and don’t download from a website that you are unfamiliar with.

It’s important to be aware of your surroundings while surfing the web at all times. Explore preventative options, like switching to a cloud-based data center, before a hacker has the chance to access your information.

File Sharing

Lack of File Sharing Mobility in Workplace Costing Companies

A recent study done by Soonr Inc. has revealed that companies and top executives have lost data, missed deadlines, and suffer from decreased productivity because of a lack of file sharing and remote access.

According to this report, The State of Mobility in The Workplace, 40 percent of top executives for companies have reported that they have missed a deadline because they could not access files remotely with a mobile device. 30 percent say they missed a deadline because they could not edit files remotely. As a result, companies without a clear file sharing strategy in place are losing out on vital business and hurting overall efficiency and productivity.

Business owners need to think about many different administrative details, and it just so happens that how to share files securely is one of those main issues to consider. Now more than ever it is vital for a company to have remote access to files and workstations when not in the office, especially from a mobile device.

As the data from the report tells us, it can cost companies and individual workers or executive’s big time.

Here are three key benefits to having a file sharing strategy/platform in place for your business:

 

Access

Depending on which file-sharing platform you use, and there are seemingly an infinite number out there, one thing is fairly constant – access.

File sharing programs offer more access than ever before, as you can access your documents stored through your desktop, through the internet and a web-based interface, and even through your phone via an app or mobile browser.

File Sharing

What would a file-sharing program be if it did not allow you to actually share your files? Rhetorical question, yes, but the best part about these file-sharing programs is the ability to share files between your business colleagues and employees – regardless of where they are located at.

Now, there are security measures built in that enable you to decide who has access to what and what they can do with files they upload and download, so you don’t have to worry about anyone going in there and messing things up. You can either have a password set up and provide access that way or provide users with their own accounts so you can track their activity specifically.

Storage Backup

Other than the access and sharing capabilities of file sharing platforms, one of the biggest benefits to instituting a file sharing strategy is the storage backup you get with it.

Not only is it paramount for businesses to have remote access to critical documents and projects, you also need to store those files and data to ensure you always have a copy other than on your physical computer. Having a backup readily available, and accessible from anywhere, can ensure your company doesn’t lose vital information again due to disaster or human error.

VPN Costs

How to Avoid VPN Security Break-Ins

Do you remember Heartbleed?

A major security vulnerability affecting hundreds of thousands of websites, Heartbleed was not just another virus – it was a flaw. A mistake allowing hackers to extract massive amounts of information off the VPN connection: user names, passwords, and other sensitive data.

SSL allows information to be securely transmitted between you and a server without the threat of a third party intercepting information. OpenSSL is the open-source implementation of SSL. Many online businesses used OpenSSL, as it was considered to be one of the more secure ways to transmit data.

For this to work, your computer needs to communicate to a server. It sends out a “heartbeat” which sends a signal to a server to see if it is online. If the server is online, it returns the signal to your computer. Both your computer and the server send out heartbeats on regular intervals to ensure that both you and the server remain online.

The flaw, named Heartbleed, leaked memory content from clients and servers during the exchange. A VPN-targeting hacker took advantage of this “heartbeat” by maliciously changing the signal to servers. Instead of a return signal, the server diverted memory to the user who had sent the tainted heartbeat. Once connected to the VPN network, the hacker was free to intrude upon many more active sessions and escalate the attack.

What Does this Mean for Current VPN Network Users?

VPN Servers still pose core security problems. Developers wrote the code for using VPN servers and as we learned from Heartbleed, developers make mistakes. Any connection from this network exposes you to more attacks whether from future attacks, or from vulnerable systems that have not been patched yet.

How is MyWorkDrive Different?

Our Cloud ConnectorAgent hides the topology and characteristics of your back-end servers by removing the need for direct internet access to them, with a reverse proxy. Only the required ports to access the SSL user portal are available in the cloud for your users.

A proxy server is a server that forwards content requests from multiple clients to different servers across the Internet. A reverse proxy is between a client and a server in a private network and from behind a firewall. The proxy handles incoming requests and it directs them to the appropriate back-end server. When combined with cloud, a reverse proxy gives you all the benefits of the cloud without compromising control or security.

This additional level of control between clients and servers is gained by utilizing the best features of using the MyWorkDrive Cloud ConnectorAgent.

Security

By intercepting requests to back-end servers, your identity is protected and you have an additional defense against security attacks.

Provide Load balancing

Load balancers are crucial to networks that receive large volumes of requests. Placed in front of back-end servers, ConnectorAgent distributes requests across a cluster of servers. This maximizes speed and capacity and ensures no single server is overloaded, which can degrade performance. In the event that a server does go down, the load balancer redirects traffic to the remaining servers.

Web Acceleration With Reverse Proxies

Our Cloud ConnectorAgent uses intelligent compression and caching for commonly requested content. Additionally, taking on tasks such as SSL encryption further reduce the load on servers and enables optimum performance.

Our Cloud ConnectorAgent uses intelligent compression and caching for commonly requested content. Additionally, taking on tasks such as SSL encryption further reduce the load on servers and enables optimum performance.

With My Work Drive, you get all the benefits of the cloud without sacrificing privacy and security.