Reasons Why You Need MyWorkDrive For Your Hybrid Cloud
- Access your Work Files without storing data in a public cloud
- Direct Office File Edit & Collaboration in Office Online
- Publicly share files using OneDrive integration without compromising security
- Restrict Downloads to ensure compliance while still allowing viewing and editing of documents online
- All Data Remains on your Server
Our Hybrid Cloud Solution
- Install MyWorkDrive Server Software on a Windows Web Server
- Point to Existing Shares, Users & Groups
- Access Your Files – Use our Web File Manager, Mapped Drive application or your phone to access your files
Customer Qualification Criteria
- Customer size is 50+ employees. Industries applicable: Financial, Healthcare, Government, Public Sector, Utilities & Education
- Customer usually has an investment in Microsoft Technology and Office 365
- Customer wants Hybrid Cloud Implementation with an ability to access and interact with files stored on their on-premise server
Increase User Productivity & Security
- Drive Office 365 Adoption
- Reduce Support & Training Requirements
- Eliminate VPN Security Issues
- Add Two Factor Authentication
- Single Sign On
Hybrid Cloud the best of all worlds
Hybrid cloud is a cloud computing environment that uses a mix of on-premises, colocation infrastructure, private cloud and third-party public cloud services with orchestration between all the platforms. The hybrid cloud model empowers you to protect your most valuable data on your terms; you are the one who decide where your data is stored, and how that data is protected from external and internal threats. For the purposes of this blog, hybrid cloud includes the following:
• On-premise infrastructure connected to cloud resources
• Colocation infrastructure connected to the cloud
• Managed colocation/hosting infrastructure connected to the cloud
• Cloud resources connected to other cloud resources
With the speed of business increasing every day, the one constant is change; changing business models, strategies, infrastructure, and technologies. New concepts such as AI, Analytics, Edge Computing and multiple Cloud models are opening up a sea of new opportunities. This new paradigm is forcing businesses to seek new possibilities. When businesses adopt these new, but rapidly maturing technologies, they create additional demands on the existing infrastructure. This in turn impacts your end-users and changes the way your business functions.
These ‘breakthroughs’ will enable your business to achieve competitive advantages, but will also challenge traditional ways of business growth using IT. Enterprises need ways to bridge current infrastructure with future technology investments to connect, innovate and grow. A hybrid cloud model provides the most stable infrastructure foundation for such future growth.
Reasons to deploy a hybrid cloud
The primary benefit of the hybrid cloud model is agility. The need to adapt and change direction quickly is a core principle of a digital business. Scalability and speed to market are sub-benefits of agility, crucial elements of successful IT services delivery. You might want to combine public clouds, private clouds, and on-premises resources to gain the agility you need to develop and sustain a competitive advantage.
Most Enterprises currently use a combination of public and private clouds to access, store and manipulate their data. Public clouds store enterprise data on servers owned by third-party providers, reducing maintenance and operational costs for the business. Whereas a private cloud is operated and managed in your datacenter. This means that you control the security and infrastructure, but managing these on-premise datacenters can be costly and resource intensive.
The hybrid cloud model suggests an elegant solution. Combining the advantages of all cloud models into a single entity that can merge the public cloud solution with collocation infrastructure, on-premise infrastructure and a private cloud platform. By spreading computational and data storage across all resources allowing you to optimize your environment and streamline your day-to-day tasks.
You decide what data is stored on public servers while ensuring your proprietary information is protected in your private cloud. Leveraging both public and private clouds for optimum security and maximum scalability.
Improved Security Capabilities
When you need enhanced security and ultimate control for business-critical apps and data, incorporate a private cloud. Store your most sensitive data on dedicated hardware while running your front-end applications in the public cloud — creating a seamless, agile and secure environment, while benefiting from the public cloud’s cost efficiency and on-demand scalability.
Milind Govekar, managing VP at Gartner research firm, states that “Hybrid cloud computing can maximize cost-efficiency, particularly capital expenditure, through competition and automated arbitrage.” Cost savings can be found in many hybrid cloud use cases such as temporary/burstable resources, cloud storage, data/application segmentation, and scalability needs. Additional cost-efficiency gains can come from reducing operational and maintenance expenses. Fewer on-prem servers means less energy consumption from powering and cooling the servers, reducing energy costs. Less on-prem means less to manage, which can lead to a more efficient use of staff resources.
Reduce your Total Cost of Ownership, match your cost patterns to your revenue/demand patterns and transition from a CapEx cost model, to an OpEx-based model. Hybrid cloud allows you to take advantage of emerging cloud technologies, while still retaining your legacy applications within your corporate data centers.
Hybrid cloud is an excellent way for a company just starting in the cloud to mitigate risk. It allows you to start testing non-critical workloads to prove the concept before moving the more critical applications in to the cloud. Beware, hybrid cloud can significantly increase the complexity of your company’s network infrastructure as well as increase security risks. It might be a good idea to use a consulting partner if you are not experienced in clouds technology. Using a hybrid cloud model can reduce the risk of vendor lock-in and create a migration path if a better opportunity comes along.
The public cloud’s pay-as-you-go scalability, is ideal for heavy or unpredictable traffic — and can reduce IT costs. For rapidly growing companies, scaling on-prem IT infrastructure can be expensive and inefficient. With a hybrid cloud model, you can tie on-premise to the specific cloud resources you need for rapid growth, implement automation rules to instantly obtain future resources whenever/however you need them. Larger cloud providers have data centers around the world with mind-boggling hardware capacity, I.e. with hybrid cloud you have unlimited resources at your disposal, on demand.
Hybrid cloud enables a variety of choices as to how you are able to deliver IT services. Hybrid cloud means you can take advantage of the best advantages each delivery method has to offer (public, private, co-location, in-house, etc.) while mitigating the risks of choosing just one.
A common cloud issue is latency, a network issue resulting in slow or poorly performing applications. Implementing a direct connect private network hybrid cloud strategy can dramatically improve the overall user experience. When you pair hybrid cloud with load balancing you can reduce distance-based latency by insuring the infrastructure is delivered as close as possible to the end user.
However, just choosing to go hybrid cloud, doesn’t mean you are guaranteed these benefits. Depending on your company and its inherent complexities, executing your hybrid cloud vision could be a complex undertaking and is best accomplished with an experienced partner.
Now that you have data in the cloud and on premise, how are you going to access those files? MyWorkDrive allows you to access any mapped drive from anywhere safely and securely, using Microsoft Office or Office 365 you can open those files and do anything you could do sitting at your desk. Your data stays behind your firewall and only the keystrokes travel up and down MyWorkDrive’ s encrypted tunnel. None of your data is exposed to the wild. Freedom!
Cloud adoption is continuing to pick up speed, with businesses of all sizes moving towards hosted technology solutions. The numerous benefits of making the switch to the cloud appeal to a wide range of industries, and leave many businesses eager to leave their on-premise solutions behind. However, there have been a few hiccups along the way for a lot of these businesses, especially where their important apps are concerned.
The cloud’s versatility and flexibility make it an ideal platform for many of the resources and tools businesses rely on, but the fact of the matter is that no two businesses have the exact same needs or existing infrastructure. Certain compliance or regulatory guidelines can also limit a business’ ability to leverage the cloud successfully.
Requirements that dictate where and how data can be stored – such as restrictions tied to certain government contracts – can make transitioning to the cloud a more difficult process. But that’s not to say that the cloud isn’t an option.
A typical cloud migration sees an infrastructure move from on-premise systems and servers to a cloud platform in stages, offering an incremental upgrade that won’t hinder operations by taking huge chunks of your IT environment offline or leaving your staff to relearn a bevy of basic tasks in a short amount of time. Businesses that have restrictions placed on certain data or applications can still move other pieces of their operations to the cloud without jeopardizing compliance.
Client data may need to be restricted to a secure on-premise server, but internal back-office data and applications such as accounting, human resources, and legal can be moved into the cloud. Your business can still move from legacy systems to software as a service (SaaS) and benefit from the cost savings, mobility, and scalability the cloud has to offer while still meeting your obligations to your clients.
This balancing act of sorts between on-premise and the cloud isn’t limited to compliance restrictions. Those providing municipal services such as the Department of Transportation can redistribute resources in a way that makes growth and innovation a smoother process. Back-office functions can be shifted to the cloud along with other non-critical applications in order to allow mission-critical data and programs to be stored and maintained on secure on-premise servers and systems. A hybrid on-premise/cloud solution can also be used in this scenario to support better scalability and allow for the adoption of platform as a service or infrastructure as a service down the road.
While most cloud providers offer built-in cyber security measures as part of their offerings as well as round-the-clock monitoring and maintenance of your virtual servers to prevent intrusions or data loss, some data can be considered too sensitive to trust to the cloud. For some businesses, the fact of having to collaborate with an outside provider to manage IT security is something they’re simply not comfortable with. For others, it may be slightly more complicated. Applications that, for example, control municipal resources such as traffic lights or waste water release require a level of protection from potential hackers that is, for the moment, better provided by an on-premise system.
Data that needs to be accessed quickly and at a moment’s notice may also be a poor candidate for cloud storage. Despite the extremely high up-time guarantee offered by most cloud providers, there is always a chance that access could be delayed by a minor service disruption, whereas data stored on-premise would remain accessible.
For many businesses that either cannot or are not comfortable with trusting their mission-critical data and applications to a cloud solution, the cloud still offers an invaluable service – data backup and business continuity.
Your day-to-day operations might function based entirely on an on-premise infrastructure, but data and applications that are backed up to the cloud provide businesses with the ability to work around disruptions that would otherwise see their operations grind to a halt. In the event of a fire, flood, or storm that leaves your office inaccessible or damages your on-premise hardware, the cloud allows for offsite disaster recovery.
Businesses that are fully open to moving to the cloud may find themselves facing challenges of their own. Adopting a cloud solution based entirely on functionality without considering connectivity or security can lead to major headaches. It’s important to remember that while there are numerous applications designed to work in the cloud – or designed specifically for the cloud – not every legacy application can integrate with cloud technology seamlessly, or at all.
Taking the time to plan out your cloud migration carefully will give you better results, and save you the cost and frustration of having to revert back to on-premise solutions. When done right, most businesses that adopt cloud technology stay with it long-term. Knowing which applications are best suited to the cloud, which applications need to be moved together to boost performance, and how your team relies on and uses resources will help your cloud migration to be a successful one.
The key to benefiting from the cost savings the cloud can offer is being smart about how and when you begin to move away from on-premise solutions. A business that is relying on onsite hardware that is ten years old and in need of constant maintenance will likely see a huge boost in productivity and efficiency along with a reduction in IT costs by moving applications out of their on-premise data center. A business with relatively new technology powering its infrastructure wouldn’t see as dramatic a change in performance or cost, but could still benefit from the added accessibility and speed cloud-based applications can offer.
Something else businesses considering the cloud should keep in mind is their IT department. There is a common misconception that by moving part or all of their infrastructure off-premise, the need for IT personnel decreases. The reality is that your technology is still there. While the day-to-day maintenance tasks associated with onsite technology may not demand the level of attention they once did, your cloud solutions cannot run or maintain themselves. There will be new challenges for your IT staff to take on, and new uses for their skills. Your IT staff can now focus on leveraging your technology to increase performance and productivity, staying on top of upgrades and innovations, and helping your team to make better use of the resources available to them.
There is no right or wrong way to go about implementing cloud technology that applies to everyone. Each business has its own unique needs and goals. Figuring out whether the cloud, an on-premise solution, or some combination of both is the right fit for your business requires taking a look at what your business’ requirements are and discussing your options with your IT department or IT provider.
Version 3.1 Released!
We are happy to announce the release of MyWorkDrive version 3.1 with numerous new features and improvements including:
- Data Loss Prevention
- Public File Sharing link functionality using Office 365 OneDrive integration
- MyWorkDrive Mapped Drive and Mobile Client updates
- DUO Two Factor Security in Web, Mobile or Mapped Drive Clients
MyWorkDrive is the ONLY Microsoft Office 365 Partner that allows you to collaborate with and edit office documents online in Office 365 while keeping files stored on your own server.
See our Server Setup Guide for more information. The latest release allows you to trial all features including enterprise functions during your trial. Existing customers may upgrade in-place.
Data Loss Prevention (DLP) allows you to prevent downloading and external sharing of files made available in MyWorkDrive. Details are in the DLP Support Article Here
Questions? Need a trial extension? Email us at firstname.lastname@example.org or Phone: 877-705-4997
In today’s working world, whether your business is large or small, you require remote access to your files. You may rely on a Virtual Private Network (VPN), with syncing to do this. Regardless of the solution type, you just need to access your files from any location in a secure, reliable, cost-effective way. This is the genesis of MyWorkDrive. It allows you to work from anywhere, and access your files without the need for a VPN, or syncing files.
You need reliable, fast and secure access to your files from anywhere, without the worries about:
- Ransomware, like Cryptolocker, that can access your network via VPN.
- Costly sync/share solutions that expose you to data vulnerabilities if a laptop is stolen.
- Cloud solutions with bandwidth constraints and support issues.
- Putting all of your data in the cloud—You may just want an incremental move due to regulatory issues, or just because you’re not comfortable with this.
With MyWorkDrive, you have fast, easy and secure remote access to your organization’s files using YOUR server storage:
- No more privacy worries about data being stored in the cloud, or not syncing to your remote computers.
- No more downloading and syncing all your data to access files. (This doesn’t work if you maintain a lot of data.)
- All your files remain on your local server when large files or data sets are needed, and available at Gigabit network speeds though the same mapped drives you already use.
MyWorkDrive provides a Lightning-Fast Web Browser, Mapped Drive and Mobile Access to your work files without all the administration hassles and time wasted waiting for connections. Plus, it offers native or Office 365 integration without the need to download files to your system.
How MyWorkDrive Works
- You simply log in to MyWorkDrive with your network credentials. Or you can opt for Single Sign On (SSO) ADFS with Two-Factor Authentication Security.
- Permissions can be set for each user to designate what access they have to files. Plus, you’ll have a log of all file access for security and control.
- All files remain on YOUR server, and under YOUR control.
- Documents can be edited directly from MyWorkDrive without downloading them, and then saved securely.
- Your employees can co-edit documents in Office 365 in real time. And when one person needs to work on a file, it will be locked until they have completed and saved their work, notifying others if they try to work on it at the same time.
- Users can find files easily with an Integrated Search function and shortcuts to folders
- Take advantage of Drag & Drop for file and folder uploads.
- Enjoy Mobile Support for iOS & Droid with File Upload/Download and Viewing capabilities
- MyWorkDrive provides Multi-Language support.
Both large and small organizations have benefited from increased security, productivity and efficiency with MyWorkDrive. They enjoy private and simple file access from any device.
San Francisco Company Thrilled to Announce Latest Version of Groundbreaking Remote Access Solution
FOR IMMEDIATE RELEASE
SAN FRANCISCO, CA – December 12th 2016 – The modern business landscape is fast-moving and evolves rapidly, more often demanding significant adaptability and efficiency from entrepreneurs and business staff. Rob Schenk and Dan Gordon of San Francisco IT support and consultancy firm, Intivix, set out on a mission to help respond to this increasing demand by creating MyWorkDrive. MyWorkDrive is a remote file access solution for business-owners that is poised to replace its expensive and complex competitors.
To help modern business professionals thrive, MyWorkDrive is defined by three centralizing features: ease of access, speed and cost efficiency. Users can easily access the contents of their business server remotely, without concerns about security or complexity. The entire MyWorkDrive team is committed to continually optimizing the product to best suit the evolving demands of the modern business landscape.
In light of this commitment, Schenk and Gordon are incredibly excited to announce the release of MyWorkDrive Version 2! The latest version offers product optimizations and added benefits for users including:
• Expanded localization settings that include: English, Spanish, French & German.
• Windows Server Search service integration
• Capacity to download folders/files as ZIP
• Increased support for installing on a Domain Controller
• Improved setup and integration improvements in Windows Server 2012 R2
• Support for Windows Server 2016
“We’ve had such a great response from users who absolutely love MyWorkDrive and the advantages it offers over traditional remote access solutions.” Gordon claims. “It really means the world to us because helping business owners drive productivity and competitiveness through technology is a huge part of why we started MyWorkDrive. We look forward to making continual improvements to help business owners make the most of their MyWorkDrive use.”
The entire MyWorkDrive team looks forward to continually growing with the business landscape to offer the most user-friendly, comprehensive and cost-effective remote file access solutions for every kind of modern professional. In hopes of driving increased simplicity and security, features planned for future implementation include:
• Windows Mapped Drive Client
• Office Online Editing
• Two Factor Authentication
• Post Setup Configuration Wizard
Founded by San Francisco IT experts Dan Gordon and Rob Schenk of Intivix, MyWorkDrive seeks to offer cost effective remote file access solutions for business owners, without sacrificing speed or efficiency. MyWorkDrive allows users to remotely and securely access organizational files and data in a way that is designed to maintain productivity and ease of use. MyWorkDrive is rooted in a philosophy of helping modern business-owners harness technology to better support business needs and help realize organizational goals.
Great article explaining the MyWorkDrive solution and problem we fix for small businesses!!
This past summer MyWorkDrive was highlighted at the Microsoft World Partner Conference. We were excited to share our cloud success with other partners! In addition to presenting at the conference MyWorkDrive has been accepted into Microsoft’s invitation only Enterprise Cloud Alliance. We look forward to a great partnership!
MyWorkDrive is not another File Sync and Share product. In fact, it is a NEW PARADIGM for providing remote workers with faster, easier, and direct access to their work files.
The premise for Enterprise File Sync & Share (EFSS ) products is that company files are synced across managed user devices, permissions are managed outside of Active Directory, and the process of connecting to existing file shares is more of an afterthought.
We designed MyWorkDrive from the ground up to provide simple, secure, and fast web browser & mapped drive access to existing file shares—leveraging native Active Directory integration. For example, with other Sync and Share products, even if they do have an option to connect to existing Windows file shares, users must be manually imported from Active Directory every time a new user is created. With MyWorkDrive, since we tie directly into Active Directory, there is no user management maintenance needed going forward. As users are added or removed from a group in Active Directory, they are automatically added or removed from MyWorkDrive.
From an engineering perspective, MyWorkDrive has a much stronger and secure engine that utilizes Microsoft Internet Information Server (IIS) as opposed to many Sync and Share products that leverage Apache. This makes it much easier to manage, patch and add your own SSL Certificates, leveraging skills your technicians already have.
With MyWorkDrive, there are no databases to manage, unlike Sync and Share products. Therefore, administrators do not need to worry about databases that need pruning, patching or backups. Furthermore, MyWorkDrive can be installed on existing servers due to the smaller footprint. MyWorkDrive price point is also much lower than Sync and Share products—ranging from $1 – $3 per user, instead of up to $15 per user per month.
With a much lighter footprint, easy management, and fast deployment, MyWorkDrive can be setup in UNDER 30 MINUTES. With Sync and Share on-premises solutions, you need to setup multiple servers, manage databases, configure your own file editors, configure LDAP, connectors and numerous other items to deploy the software. With MyWorkDrive, native Active Directory integration is included in all pricing levels OUT OF THE BOX. Therefore, ALL user and group permissions are inherited and utilized automatically.
Another big differentiator of MyWorkDrive is our patent-pending Cloud Connector. We are unique in this respect. The included Cloud Connector option enables direct access to your MyWorkDrive server through our patent-pending integration system. This means there are no SSL Certificates to setup, no firewall/NAT policy rules to change, nor DNS settings to adjust. Your files remain on your server UNDER YOUR CONTROL but are made available to your users through our network in minutes. This means you can get a Proof of Concept or long-term MyWorkDrive solution up and running quickly—all with minimal technical skills and no ongoing maintenance.
MyWorkDrive.com is now live!
We are pleased to report MyWorkDrive is now available for purchase and as a monthly subscription.
MyWorkDrive let’s you “webify” your existing windows file servers in place for cloud file web access by employees. The server can be located on premise or as a hosted virtual machine on Azure, AWS and others. Customers are in control of their data as it remains on premise on existing servers. Unlike clunky SSL VPN file sharing solutions, MyWorkDrive’s simple file server web access client provides a robust interface allowing users to interact with file shares as though they are in the office. Upload, Download, Drag & Drop, Active Directory Integration, Home Drive Access and WebDAV support are enabled for all versions out of the box.
Our product has been very well received and MyWorkDrive is running on numerous firms including our own! Having been in the IT business ourselves for many years we developed MyWorkDrive for Windows Sysadmins ( fast 10 minute setup ) and end users ( easy, fast and secure remote file access ). We subjected MyWorkDrive to rigorous security testing utilizing it in house and at our MSP where it has been deployed to numerous clients over the past year.
Simply install our software ( active directory connects to your internal domain out of the box) configure shares and enable our cloud connector to use our relay service or install your own SSL Certificate and host name. User’s can then connect via the web client for direct editing of office documents ( no download required ), home drive access and WebDAV support for mapping drives or accessing via mobile devices.
Simple, easy and quick. Free trial is available for download.
What makes MyWorkDrive different?
MyWorkDrive is designed to integrate with existing on-premise Windows File Servers while providing end users with fast cloud file cloud access – all while maintaining local IT control over the data. The server software is very lightweight – no databases or complicated LDAP requirements – and can be installed directly on existing Windows File Servers.
Other products utilize 3rd party integration software to integrate into Window Active Directory and create error-prone, bloated databases that must be maintained, pruned, and backed up. With MyWorkDrive, there are no databases or additional servers to maintain. Our software components utilize native Windows components that can be easily patched as opposed to fragile open source software. Backing up the MyWorkDrive configuration is as simple as copying a few XML files.
Since MyWorkDrive utilizes native Windows components and runs within IIS, existing Active Directory users and groups are accessible and manageable right out of the box. Provisioning shares is simple – the systems administrator simply points to the existing file folders (if installed on an existing file server) or share paths such as \\server1\share and chooses what user groups to allow access. Existing NTFS permissions are supported automatically. Other products require complicated LDAP configurations and the continual import of new users & groups. With MyWorkDrive, an end user’s home drives are made available by default with no extra setup, formulas, or added configuration required. Once the shares are set up, new users who are added to Active Directory, can login to MyWorkDrive with no additional requirements.
Our optional MyWorkDrive Cloud Connector service allows the system administrator to publish the end user web file manager portal in minutes. This means the administrator can simply choose their preferred client URL such as https://MyBusiness.myworkdrive.net and publish it to the end users without opening up firewall ports nor purchasing and maintaining SSL certificates. Our Cloud Connector service utilizes the highest encryption available and is locked down to prevent all known threats. All files remain on the customer’s server, flowing through our encrypted relay channel as they are accessed by end users. Unlike other vendors, we have no access to data – all data stays on the customer’s server. We regularly test our relay servers to ensure the highest rating on Qualys SSL Labs. Self-hosted options from other vendors require significant security expertise to achieve the same level of encryption and availability with some vendors defaulting to no encryption all. MyWorkDrive’s level of security expertise is not typically available to a small business nor is it maintained when using competing products.
Web File Access
MyWorkDrive’s Web File Manager access browser client is the most advanced and user friendly in the industry. Upon login, the user is presented with their home drive and file shares in a view similar to Windows File Explorer. Files and folders are displayed in Detail view for easy sorting, by name and date. Our browser client provides the unique ability to double-click on a Microsoft Office document, edit it and save it back – all without requiring the file to be downloaded or synced first to the user’s remote PC. This unique function ensures data remains on premise and under business control. Other vendor’s products require downloading of files and utilize an unfriendly user interface with only basic file and folder functions.
Competing products all assume System Administrators will maintain a file sync client on all user’s desktops. Syncing clients generate a tremendous amount of network traffic that fills up an end user’s PC with files which creates a substantial support burden on System Administrators. Since MyWorkDrive connects to existing file shares and the end users home drive with both a Web client and mapped drives, syncing is not needed. It’s not uncommon for even the smallest business to have over 1TB of files on even the smallest of file servers. Syncing that amount of data across multiple user’s desktops is unsupportable in these scenarios. With fast Internet access available just about anywhere, error prone file syncing is not required nor desired by many businesses.
Risks of Consumer Oriented File Sharing Platforms
Regardless of the industry your business falls under, the ability of your employees to securely access tools and information to perform their duties is critical. Providing employees easy access to files and folders is essential to keep business operations flowing and to avoid serious file sharing risks.
Since the days of the floppy disk, users have come up with some pretty creative ways to quickly and easily save information, as well as share it with each other. Technology has advanced to the point where email is no longer considered a convenient or secure way to share data. Consumer level file sharing and sync options being utilized by individuals without IT knowledge lack security and increase risks to your business.
According to a study done by Gigaom Research and Harris Interactive, a staggering 84% of IT professionals reported security problems caused by the use of consumer-oriented file sharing services for company business. Even for personal use, only about one-third of those users polled stated they trusted file sharing services.
There are many reasons why consumer-oriented file-sharing platforms aren’t trusted – chief among them being lack of control over how company data is shared, service reliability, and the fact these platforms steer users to set up automatic file syncing of work files to the cloud whether required or not.
Developing Policies for Enterprise Level File Sharing
However, all is not lost, as organizations can utilize Enterprise File Sharing and Sync platforms. Although there are still risks involved with even enterprise file share and remote access solutions. Here are five tips that you should take into account when developing policies for enterprise level file sharing.
By documenting which network activities are allowed and which are not, you are making it clear to employees what is an acceptable use of your network.
You’d be amazed at how often employees use very basic passwords for their workstations on-site or remote. Some don’t even bother to change the default password that was initially set up. Having password rules with a minimum length of 9 characters and complexity restrictions in place can mitigate the security risk of generic passwords and can also control how data flows into your network and who has access.
Define Mobile Policy
BYOD isn’t going away, so if you haven’t taken the time to implement controls and policies as part of your IT strategy you need to. With the number of employees utilizing their mobile devices to access proprietary business data, keeping it secure and off personal devices that cannot be managed is a high priority.
Meet Employee Needs
If you don’t have the right tools in place for employees to do what they are supposed to do, you likely don’t have visibility or control over how they are sharing and accessing sensitive data. By meeting the needs of your workforce, you are also keeping your company secure. MyWorkDrive provides employees this easy remote access to work files and folders.
Teach Security Best Practices
If you have a remote workforce of any kind you will want to ensure they are aware of security best practices for sharing and accessing company data, connecting to secure Wi-Fi and not using public Wi-Fi, and always locking their personal devices. Education is key.
There has been a proliferation of data driven devices like tablets, smartphones, and laptops that has created an enormous demand for access to business files from anywhere at anytime. This is particularly troubling for businesses because it’s created a bit of a blind spot for IT departments.
Companies that care about maintaining control and visibility over company data may have a difficult time staying ahead of the issues with this demand for access to business data because of how widespread it is within the workplace. For businesses needing to provide remote access to file shares, there are numerous challenges that file sync and share solutions pose to businesses.
As data storage increases file syncing solutions quickly breakdown. Files are synced across multiple machines at all company locations meaning bloated hard drives, sync errors and corrupted data that increases support and hardware costs. For many firms with several terabytes of data it simply is not feasible or cost effective to utilize syncing solutions due to the large number of files and amount storage space required on each users PC.
The additional file syncing also puts a strain on existing internet connections as each file is synced up and down over the network to all user’s machines and devices.
The large majority of the problems stemming from consumer-grade file sync solutions is a simple lack of oversight. Company data is synced to smartphones, tablets, and laptops on end user devices outside the control of IT. This makes the theft of company data all the more easy to hackers, past employees or to those that would steal the end users’ device.
Business grade monitoring solutions exist but they require large monthly fees per device and oversight labor by internal IT to manage them.
What cloud syncing provider never tell you is no syncing solution is perfect. Over time any business will tell you they have lost critical files during syncing. There are numerous ways in which data can be lost using syncing solutions including: hard disk problems, disks that are not ready when the sync software runs, collisions with other users, antivirus software that quarantines files, disk scanning software (for example, backup software) that locks the sync software and makes it appear as if files are missing.
All of a sudden whatever document an end user is working on is lost, corrupted, or deleted from your company’s system altogether.
MyWorkDrive provides a solution that allows access to files either on premise or remotely when online, either through a mapped drive or the MyWorkDrive.com web browser client. What this means for any company looking for a simple solution for accessing files remotely is greater accountability, lower cost, and increased security and control over your business data.
Has your privacy ever been invaded and shortly after, you have trouble trusting that it won’t happen again? If it hasn’t happened to you, you’re one of the lucky ones.
Unfortunately there are vicious hackers out there in the IT world, as we’ve seen recently with what could potentially be one of the largest breaches of data to the United States—affecting more than 4 million federal employees.
To make sure that this doesn’t happen to your information—keep an eye out for these signs of hacking:
1. Antivirus Messages We Would Like to Believe are Real
It’s commonplace to see those pesky anti-virus messages pop up on the computer screen. In fact, it seems almost inevitable and it usually happens when you’re doing something important. Unfortunately once you see the message, it may be too late even if you try your hardest to click the cancel button as soon as you see it.
2. Popups That You Can’t Escape
If you’re seeing frequent pop ups, it is a sure sign that you’ve been hacked. Not only are they annoying, but they can simultaneously hinder your system.
3. It May Not Be That You Changed Your Password and Forgot It This Time
If your password suddenly changes, and you know for a fact that you remember it, it’s a sign that you’ve been hacked. Whatever service the password was used for is now in the hands of the hacker—pretending to be you.
4. Is That You Moving the Mouse?
If your mouse suddenly starts making selections and choosing incorrect choices, a hacker is involved. It may happen after-hours, when the desktop has been out of use for a while, giving the hacker the ability to break into bank accounts or steal information.
5. Software Appears That You Didn’t Install
Worms will try and disguise themselves as real programs and install themselves on your computer. Sometimes programs will install themselves from another program that you installed after reading the legal agreement.
What Can You do to Protect Yourself from Hackers?
- When logging into Wi-Fi in a public place, you are making yourself vulnerable to hackers. Also, be cautious of the websites you visit while logged into the public network.
- Look for unwanted programs and toolbars that you didn’t install on your computer and delete them as soon as possible.
- Run an antivirus scan on your computer if you feel like something just isn’t right.
- Make your passwords complex and change them often. Making them complex involves using symbols, a mixture of upper and lower case letters and numbers.
- Never click on links in e-mails that you don’t recognize and don’t download from a website that you are unfamiliar with.
It’s important to be aware of your surroundings while surfing the web at all times. Explore preventative options, like switching to a cloud-based data center, before a hacker has the chance to access your information.